How to Prepare for and Execute on Results Driven Meetings
A common theme that you will hear from me regarding effective business communication is that it is a simple process. Follow these three key themes for effective communication and meetings;
- Know your audience and their pain points
- Address early on your willingness to work together to impact a mutually beneficial result
- Active listening is key. Look for signs of agreement or disagreement allowing for negotiations or compromise for the good of a solution.
Meetings are a critical form of business communications. You are asking colleagues or partners (who may or may not report to you) for consensus on a gap or problem. You must clearly understand the problem in order to be prepared to help solve it collectively.
Presentation slides need to be used cautiously. Never read content from slides (especially with your back to the audience). They can be used as guides for discussion or for critical data that needs to be shared. Remember the meeting should be a collective event where you can organize the issues and facilitate discussion to reach a group agreement on a plan.
Always start each meeting with a summary of the gap or problem and an outline of your plans to work collectively to solve the problem. Target non-critical meetings (board meetings, investor meetings ect are the exception) to 30 to 45 minutes max. People's time is important, too many other priorities may be lingering and peoples attention span to your identified gap might be limited.
Always wrap up every meeting with a summary of the findings and the assignment of next steps. Who will take what action items, and when will you reconvene to move forward.
Job-Lander can help you drive an organized and hard hitting meeting structure. It is a simple process and we can take you through the necessary steps. Click here to register for our course description and free 30 minute consultation.